Snap Voyagers

Travel Reimbursement Policy & Authorization Form

Travel Reimbursement Policy

Snap Voyagers will reimburse Group Leaders for approved travel expenses related to leading trips. This policy ensures clear expectations and proper documentation for expense reimbursement.

Reimbursable expenses include economy-class airfare, ground transportation, lodging, and meals directly related to the trip duration.
International airfare must be pre-approved by Snap Voyagers management.
Receipts or proof of payment must be submitted within 30 days of trip completion.
Travel expenses outside of trip dates or non-essential upgrades will not be reimbursed.
Reimbursements are processed within 15 business days upon receipt and approval of documentation.
Group Leaders should book flights at least 14 days in advance to ensure cost efficiency.

By signing this form, you acknowledge understanding and agreement to comply with this policy.

Group Leader Information

Full Name Email Address Phone Number

Trip Details

Trip Name Trip Start Date Trip End Date

Estimated Travel Expenses

Estimated Airfare ($) Estimated Ground Transportation ($) Estimated Lodging ($) Estimated Meals ($) Other Estimated Expenses (specify)

Authorization

By signing below, I acknowledge that I have read and agree to comply with the Snap Voyagers Travel Reimbursement Policy. I certify that the expenses claimed will be incurred in connection with the trip stated above and will be supported by original receipts.

Signature Date